Your organization has a lot of valuable and confidential data, which is only growing by the day. How well prepared are you for a disaster? Your sensitive information could be lost in seconds without a solid disaster recovery plan.
What constitutes a disaster? There are several occurrences that could lead to data loss including (but not limited to):
As you can see, the potential for loss is huge. In fact, in the United States alone, 15,000 hard drives fail every day. This loss of data and the downtime associated with it can result in major financial damage.
Just how major? Consider this fact: small and mid-sized businesses can lose $7,000 to $47,000 during each hour of downtime. That’s a huge hit for any business to take.
To avoid data loss and financial hardship, you’ll need a plan in place to mitigate the effects of a disaster.
With a disaster recovery plan, you’ll be able to deal with such extraordinary occurrences and return to operation as quickly as possible.
Use the following tips to create a rock-solid plan with effective safeguards.
Tip #1- Reduce Unnecessary Risk
There’s no sense in putting yourself in harm’s way. Although you’ll never know when a disaster is about to strike, you can prepare for the unexpected and make yourself less vulnerable.
These best practices will help you reduce unnecessary risk:
-Use a BOYD policy to protect mobile devices
-Educate users on virus and malware prevention best practices
-Utilize off-site cloud backup with military-grade data encryption
-Implement strong user access control to minimize unrestricted access
Tip #2- Prepare for the Unavoidable
When disaster strikes, crucial elements of your organization are put at risk including people, facilities, equipment and of course, data. From fires to data breaches, catastrophic events are unavoidable.
However, they can be prepared for.
When creating your disaster recovery plan, focus on:
o How fast does recovery need to take place? Define this element with a recovery time objective (RTO) and recovery point objective (RPO).
o What are the unique recovery needs of each department? Meet with department representatives to determine the requirements.
o How will you guide users to recovery for each unique circumstance? You’ll need a plan for short-, medium- and long-term recovery.
o Have you considered what recovery will look at multiple levels? Plan for applications, services and the site as a whole.
o How well does your plan function when put to the test? Use automated tools to test and update accordingly.
Tip #3- Involve the Right People in Your Plan
Your plan should reflect the needs of each department in your organization. A planning group can help you create a plan that’s comprehensive and effective.
When establishing this group, include a representative from each role in your organization. The group will perform a risk and business impact analysis with a list of ten or more potential disasters. Next, assign priority levels to each business process and application.
Tip #4- Focus on Recovery Strategies
Ask yourself and team the following three questions when developing your recovery strategy:
-Where will you resume operation?
-Who are your critical resources?
-What are the critical business processes?
Answering these questions will guide you into developing a critical personnel and recovery team, who offer a unique skill set. Be sure to prepare inventory and documentation of your strategy.
Tip #5- Make Sure Your Plan Works
Otherwise, what’s the point? Perform a disaster drill. During this drill, make sure all parties involved understand what’s expected of them. Identify areas for improvement and revise the plan to reflect those changes.
Testing the plan isn’t a one-time thing. It needs to be performed regularly to stay current and efficient.
To create a customized plan for your organization, contact our team at SYGNVS to schedule a demo or consultation.